Freedom of Information Officer

Open Public Records, Purpose

The goals of these procedures are to provide access to public records under control of the Harper County Clerk's Office, Anthony, Kansas; to protect the records from damage and disorganization; to prevent excessive disruption of agency functions; to provide assistance and information upon request; and to ensure effective and timely action in response to applications for inspection of records.

Hours of Inspection

The county clerk's office shall be open for the inspection of public records Monday through Friday between the hours of 8 a.m. and 5 p.m., excluding holidays.

Access to Records

Record requests should be directed in writing to a custodian of the records. The county clerk is the official custodian of record and has designated that all office staff are custodians of records for purposes of the Open Records Act.

Response Time

All requests will be filed as soon as possible. However, if it appears it will take some time to provide records or notification of fees, a response will be provided within three business days of the request, estimating fees and providing further information regarding the time the request can be completed.

Fees

The fee to be paid for copies of any records shall be $.25 per copy page and $1 per fax page. In addition, for requests that require concentrated attention of a custodian of the records, a fee in the amount of $12 per hour shall be paid by the requesting party. An estimate of those fees may be requested to be paid in advance.

Confidential Records

Under the Kansas Open Records Act, K.S.A. 45-221 et seq., certain records are confidential and are exempt from public examination. The disclosure of these records is specifically prohibited or restricted by federal law, state law, or Kansas Supreme Court Rule. The Kansas Open Records Act starts at K.S.A. 45-215.