Administration

Duties & Responsibilities

A brief overview of the primary duties and responsibilities of the county clerk’s office includes:

Duty / Responsibility
Description
Service of the Public
  • No Description
Secretary to County Commissioners
  • Keep County Commissioners official records and minutes of all meetings
Bookkeeping
  • Process accounts payable for all county departments
  • Process county payroll and prepare all reports necessary
  • Maintain duplicate check registers and balance check book
Real Estate
  • Record transfer of ownership from deeds, probates, divorce decrees, death certificates, etc.
  • Maintain a file of real estate by address, legal description, and name
  • Prepares adjustments to original tax statement / tax roll, Abatements, Refunds, and Added / Escaped Taxes
  • Prepare Real Estate and Personal Property Tax Rolls
  • Prepare State Assessed, in lieu of Tax and Special Assessment Tax Rolls
  • Maintain Tax Unit Maps
Serves as County Election Officer
  • No Description
Assist with preparation of township and cemetery budgets and annual reports
  • No Description
Maintain Inventory and Fixed Assets
  • No Description
Handle Road Petitions / Vacations
  • No Description


 

Election Officer Duties & Responsibilities

The county clerk also serves as the county election officer. The following are some of the responsibilities of the county election officer:

  • Central voter registration site for Harper County
  • Maintains voter registration database
  • Generates voter registration lists and reports
  • Election preparation
  • Distributes voter cards for new voters and changes
  • Accepts filings for public office
  • Prepares newspaper publications for elections
  • Prepares results and provisional ballots for County Board of Canvassers which convene the Friday following the election
  • Reviews election laws
  • Prepares all certification of board workers to party chairs and individual board workers
  • Solicits election board workers, individuals to set-up polling sites, and advance voting board workers
  • Prepares ballot stock and voting supplies
  • Certification of all election results to the public, media, and Secretary of State
  • Prepares Certification of Nomination and Certificate of Election forms