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Employee Policy Manual

Table of Contents

  • Harper County Organizational Chart.

Section 1: Introduction

1.1 Employment at Will
1.2 Intent
1.3 Scope
1.4 Amendments
1.5 Employee's Responsibility
1.6 Supplemental Regulations

Section 2: Employment

2.1 Equal Opportunity Employment
2.2 Types of Employment 
2.3 Fair Labor Standards Act
2.4 Workweek
2.5 Initial Employment Period
2.6 Disability Accommodations
2.7 Nepotism
2.8 Citizenship Requirement
2.9 Application and Recruitment
2.10 Medical Examinations
2.11 Working after Retirement

Section 3: Compensation

3.1 The Position Classification Pay Plan
3.2 Pay Plan Policy
3.3 Performance Evaluation 
3.4 Overtime Pay
3.5 Pay Periods
3.6 Holiday Pay
3.7 Longevity Pay
3.8 Travel Pay for Non-Exempt Employees
3.9 Change in Employment Pay Status
3.10 On-Call Time

Section 4: Attendance

4.1 Work Hours
4.2 Meal Breaks
4.3 Rest Breaks
4.4 Lactation Accommodation

Section 5: Leaves

5.1 Absenteeism
5.2 Holidays
5.3 Vacation Leave
5.4 Sick Leave
5.5 Personal Leave
5.6 Bereavement Leave
5.7 Military Leave
5.8 Civil Leave
5.9 Curtailment of Service
5.10 Family Medical Leave Act

Section 6: Other Employee Benefits

6.1 Health Insurance
6.2 Life Insurance
6.3 Retirement Program
6.4 Worker's Compensation
6.5 Donated Paid Time Off (PTO) Policy

Section 7: Separation from County Service

7.1 Policy
7.2 Layoff
7.3 Resignation
7.4 Death of an Employee
7.5 Return of County Property
7.6 Group Health insurance (COBRA)

Section 8: Disciplinary Procedure

8.1 Policy

Section 9: Grievance Policy and Procedure

9.1 Grievance Procedure
9.2 Hearing Procedure

Section 10: Harassment Policy

10.1 Policy
10.2 Harassment Defined
10.3 Other Conduct Prohibited by the Harassment Policy
10.4 Reporting, Investigation, Discipline

Section 11: Workplace Violence

11.1 Prevention Policy
11.2 Definition
11.3 Policy Parameters
11.4 Prohibited Behavior
11.5 Disciplinary Action Against Employees
11.6 Actions Against Persons Not Subject to County Policy
11.7 Employee Obligation
11.8 Weapons

Section 12: Drug and Alcohol Policy Management

12.1 Drug Free Workplace
12.1a Illegal Drugs
12.2 Federal and State Regulated Positions
12.3 Non-Regulated High Risk or Safety-Sensitive Employees
12.4 All Non-Regulated Employees
12.5 Consent Forms
12.6 Safeguards
12.7 Tested Substances
12.8 Licensed Laboratories
12.9 Notice of Results
12.10 Positive Test Results
12.11 Adverse Employment Action
12.12 Confidentiality
12.13 Costs

Section 13: Smoking and Tobacco Use Policy

13.1 General Policy
13.2 Policy Implementation

Section 14: Professional Appearance of Employees


14.1 Policy

Section 15: Political Activity

15.1 General Policy
15.2 Prohibited Activities during Work Hours and while on the Job 15.3 Coercion and intimidation of Public Employees
15.4 Illegal Political Activities
15.5 Federally Funded Programs

Section 16: Travel Training and Reimbursement
16.1 Policy Directives
Section 17: Additional County Policies

17.1 Operation of Motor Vehicles by County Employees
17.2 Take Home Vehicles
17.3 Information System Policy
17.4 Personnel Records and Privacy Policy
17.5 Outside Employment
17.6 Right to Search
17.7 Clothing and Cash Allowances
17.8 Amendments of Personnel Rules and Pay Plan


Harper County, KS
201 N. Jennings Ave.
Anthony, KS  67003
Ph: 1-877-537-2110