Freedom of Information
Officer
Open
Public Records
PURPOSE:
The goals of these procedures are
to provide access to public records under control of the Harper County Clerk’s
Office, Anthony, Kansas; to protect the records from damage and disorganization;
to prevent excessive disruption of agency functions; to provide assistance and
information upon requst; and to ensure effective and timely action in response
to applications for inspection of records.
HOURS OF INSPECTION:
The County Clerk’s Office shall
be open for the inspection of public records Monday through Friday between the
hours of 8:00 a.m. and 5:00 p.m., excluding holidays.
ACCESS TO RECORDS:
Record requests should be
directed in writing to a custodian of the records. Click
here for an attached record request form, the use of the request form is
encouraged, but not required, in making such requests. The County Clerk, is the official custodian
of record and has designated that all office staff are custodians of records
for purposes of the Open Records Act.
RESPONSE TIME:
All requests will be filed as
soon as possible; however, if it appears it will take some time to provide
records or notification of fees, a response will be provided within three
business days of the request, estimating fees and providing further information
regarding the time the request can be completed.
FEES:
The fee to be paid for copies of
any records shall be $.25 per copy page and $1.00 per fax page. In addition, for requests that require
concentrated attention of a custodian of the records, a fee in the amount of
$12.00 per hour shall be paid by the requesting party. An estimate of those fees may be requested
to be paid in advance.
CONFIDENTIAL RECORDS:
Under the Kansas Open Records
Act, K.S.A. 45-221 et seq., certain records are confidential and are exempt
from public examination. The disclosure
of these records is specifically prohibited or restricted by federal law, state
law, or Kansas Supreme Court Rule. For a complete
copy of the Kansas Open Records Act click here. The Kansas Open Records Act starts at K.S.A. 45-215.
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